OCA IHS - ADVANCED NOTIFICATION ENTERPRISE SERVICE & MAINTENANCE
Agency: | |
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Level of Government: | Federal |
Category: |
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Opps ID: | NBD00159115333755364 |
Posted Date: | Feb 21, 2024 |
Due Date: | Feb 23, 2024 |
Source: | https://sam.gov/opp/cb36a1f492... |
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- Contract Opportunity Type: Combined Synopsis/Solicitation (Updated)
- All Dates/Times are: (UTC-06:00) CENTRAL STANDARD TIME, CHICAGO, USA
- Updated Published Date: Feb 21, 2024 11:37 am CST
- Original Published Date: Feb 21, 2024 11:37 am CST
- Updated Date Offers Due: Feb 23, 2024 04:00 pm CST
- Original Date Offers Due: Feb 23, 2024 04:00 pm CST
- Inactive Policy: 15 days after date offers due
- Updated Inactive Date: Mar 09, 2024
- Original Inactive Date: Mar 09, 2024
-
Initiative:
- None
- Original Set Aside: Total Small Business Set-Aside (FAR 19.5)
- Product Service Code: DA10 - IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE
-
NAICS Code:
- 423430 - Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
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Place of Performance:
OK 73114USA
Combined Synopsis/Solicitation RFQ # 246-24-Q-0051
Page 1 of 3
This is a combined synopsis/solicitation for commercial items prepared in accordance with
the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with
additional information included in this notice. This announcement constitutes the only
solicitation; quotes are being requested in response to this notice and a written solicitation
will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # 246-
24-Q-0051. Submit only written quotes for this RFQ. This solicitation is a 100% Small
Business Set Aside. This solicitation document and incorporated provisions and clauses
are those in effect through Federal Acquisition Circular 2024-02. The associated NAICS
code is 423430
This RFQ contains five (5) Line Items:
CLIN DESCRIPTION ITEMS
Base 06/20/2024 – 06/19/2025 SEE ATTACHMENT
Option Year 1 06/20/2025 – 06/19/2026 SEE ATTACHMENT
Option Year 2 06/20/2026 – 06/19/2027 SEE ATTACHMENT
Option Year 3 06/20/2027 – 06/19/2028 SEE ATTACHMENT
Option Year 4 06/20/2028 – 06/19/2029 SEE ATTACHMENT
PERIOD OF PERFORMANCE: 06/20/2024 – 06/19/2029
The estimated value of the Purchase Order is $55,000.00 over 5 years
Vendor Requirements: SEE ATTACHED SPECIFICATIONS
Submit Quotes no later than: 02/23/2024 04:00p.m. CDT to the Following Point of Contact:
Mary Ann Yocham, Contract Specialist, via Email: maryann.yocham@ihs.gov.
Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):
(a) The Government will award a firm fixed price Purchase Order resulting from this solicitation to
the responsible offeror whose offer conforming to the solicitation will be most advantageous to the
Government, with price and other factors considered equally. The following factors shall be used
to evaluate offers:
Best Value (see criteria below)
Pricing
- The following items will be evaluated. pricing will be evaluated by adding all the
prices of evaluated items together for a cumulative price.
- Option years will be included in the price evaluation. Evaluation of options shall not
obligate the Government to exercise the option(s)
Requirements
Combined Synopsis/Solicitation RFQ # 246-24-Q-0051
Page 2 of 3
- Contractor shall provide Advanced Notification Enterprise service and maintenance
to cover Oklahoma City Area (OCA) facilities listed. The service and maintenance
shall include:
- Active Shooter, Panic Buttons, Severe Weather Alerting, 911 Alerting, Building
Evacuation, Building Lockdown, Paging and Intercom.
- Access to support team 24x7 for critical issues
- Access to knowledge articles, solutions, software, management of support cases
and much more.
- Technical advice, assistance, and guidance using our software during regular
business hours
- Access to the newest versions of products
- Bug fixes as needed
- Downloads of the newest features of product as they are released
VENDORS SHALL SUBMIT THE FOLLOWING:
COMPLETED PRICE SCHEDULE (TO INCLUDE OUT YEARS)
SERVICE AND MAINTENACE COVERAGE
VENDORS SUBMITTING OR EQUAL ITEMS MUST SUBMIT DESCRIPTITVE LITERATURE
SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING
SOLICITED
This solicitation will result in a firm fixed price Purchase Order pursuant to the terms and conditions
below. Terms and conditions other than those stated will not be accepted. The above pricing is
all inclusive.
PROVISIONS: The following FAR provisions apply to this solicitation:
FAR 52.212-1, Instructions to Offeror- Commercial Items; FAR 52.212-3, Offeror Representations
and Certifications- Commercial Items (the offeror should include a completed copy of this
provision with their quote).
CLAUSES: The following FAR clauses apply to this solicitation:
FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services
(Nov 2023); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or
Executive Orders-Commercial Products and Commercial Services (Dec 2023) (to include the
following clauses sited): FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023);
FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun
2020); FAR 52.204-27. Prohibition on a ByteDance Covered Application (Jun 2023); FAR 52.209-
6, Protecting the Government's Interest When Subcontracting with Contractors Debarred,
Suspended, or Proposed for Debarment (Nov 2021); FAR 52.219-6, Notice of Total Small
Business Set-Aside (Nov 2020); FAR 52.219-28, Post Award Small Business Program
Representation (Sep 2023); FAR 52.219-33, Nonmanufacturer Rule (Sep 2021); FAR 52.222-3,
Convict Labor (Jun 2003); FAR 52.222-19, Child Labor-Cooperation with Authorities and
Remedies (Nov 2023); FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015); FAR
52.222-26, Equal Opportunity (Sep 2016); FAR 52.222-36, Equal Opportunity for Workers with
Disabilities (Jun 2020); FAR 52.222-40, Notification of Employee Rights Under the National Labor
Combined Synopsis/Solicitation RFQ # 246-24-Q-0051
Page 3 of 3
Relations Act (Dec 2010); FAR 52.222-50, Combating Trafficking in Persons (Nov 2021); FAR
52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving (Jun 2020); FAR
52.225-13, Restriction on Certain Foreign Purchases (Feb 2021); FAR 52.232-33, Payment by
Electronic Funds Transfer- System for Award Management (Oct 2018); FAR 52.232-36, Payments
by Third Party (May 2014); FAR 52.239-1, Privacy or Security Safegaurds (Aug 1996); FAR
52.217-8, Option to Extend Services (Nov 1999); FAR 52.217-9, Option to Extend the Term of the
Contract (Mar 2000); HHSAR 352.222-70, Contractor Cooperation in Equal Employment
Opportunity Investigations (Dec 2015); HHSAR 352.224-70, Privacy Act (Dec 2015); HHSAR
352.232-71, Electronic Submission of Payment Requests; HHSAR 352.239-73, Electronic and
Technology Accessibility Notice (Dec 2015); HHSAR 352.239-74, Electronic and Information
Technology Accessibility (Dec 2015); . The above Provisions and Clauses may be obtained via
internet at https://www.acquisition.gov/
Miscellaneous:
NO FAX QUOTATIONS
ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE
ELECTRONIC SUBMISSION. (maryann.yocham@ihs.gov)
All contractors must be registered in the System for Award Management database located
at https://www.sam.gov/sam/ prior to any contract award. Please submit the following
information with each quote: Vendor Name, Cage Code, UEI, Tax Identification Number,
Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote
expires, warranty, total price for each line item, total quote price, and technical
documentation in sufficient detail to determine technical acceptability. Failure to provide
sufficient technical detail may result in rejection of your quote.
Department of Health and Human Services
Indian Health Service
1
Statement of Work (SOW)
Singlewire/InformaCast Maintenance
November 2023
1. PURPOSE OF THE PROJECT
The Oklahoma City Area (OCA), Indian Health Services (IHS) Information Technology & Telecommunication
(IT&T) department needs Singlewire/InformaCast maintenance for the Singlewire/Informacast system at OCA
facilities listed below. This will provide support for the Singlewire/Informacast system that supports our mass
notification system that will reach users within the facility.
OCA facilities covered for Singlewire/Informacast maintenance include:
?? Oklahoma City Area Office
?? National Service Supply Center (NSSC)
?? Claremore Indian Hospital
?? Clinton Health Center
?? El Reno Health Center
?? Watonga Health Center
?? Lawton Indian Hospital
?? Anadarko Health Center
?? Carnegie Health Center
?? Pawnee Health Center
?? Wewoka Health Center
?? Haskell Health Center
InformaCast is a powerful mass notification system that reaches your people on both their mobile and onpremises
devices. When you need everyone to receive a message very quickly, and you need it to grab their
attention, InformaCast delivers attention-grabbing streaming audio to a wide variety of devices. The
InformaCast emergency notification system is implemented at organizations worldwide to assist with safety and
security issues. Use cases include:
?? Active Shooter
?? Panic Buttons
?? Severe Weather Alerting
?? 911 Alerting
?? Building Evacuation
?? Building Lockdown
?? Paging and Intercom
Department of Health and Human Services
Indian Health Service
2
2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS
2.1. Contractor shall provide Singlewire/Informacast Advanced Notification Enterprise service and
maintenance to cover Oklahoma City Area (OCA) facilities listed above. The service and maintenance
shall include:
2.1.1. Access to Singlewire’s support team 24x7 for critical issues
2.1.2. Access to knowledge articles, solutions, software, management of support cases and much more
through the Singlewire Support Community
2.1.3. Technical advice, assistance, and guidance using our software during regular Singlewire
business hours
2.1.4. Access to the newest versions of Singlewire products
2.1.5. Bug fixes as needed
2.1.6. Downloads of the newest features of Singlewire product as they are released
3. PERIOD OF PERFORMANCE
The base year Period of Performance will be 12 months from date of award with four (4) twelve (12) month
option years.
4. LEVEL OF EFFORT
4.1. The contractor shall provide Singlewire/InformaCast maintenance for the defined period of performance.
4.2. Training: Contractor shall provide training on as needed basis.
5. SPECIAL REQUIREMENTS
5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV
DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for
contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival
for services from local point of contact as assigned by each location and be escorted during the visit by
facility staff.
5.2. The USPHS OCA facilities are a tobacco/smoke free environment (buildings and grounds). No
tobacco/smoking use will be tolerated during service.
5.3. Security Requirements: Contractor personnel will be required to contact the government designated point
of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be
responsible for the security of all organizational information. Current rules and regulations applicable to
the premises, where the work shall be performed shall apply to the contractor and its employees while
working on the premises. These regulations include but are not limited to, escort by Claremore Indian
Hospital official, presenting valid identification, smoking restriction and any safety procedures.
Department of Health and Human Services
Indian Health Service
3
5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of OCA
Facilities. Such action(s) could result in violation of the contract and possible legal actions.
5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned
of as a result of or in connection with the performance of the contract, the resolution of which may
require the dissemination of official information, shall be directed to the government’s designated
representative.
6. DELIVERABLES AND REPORTING REQUIREMENTS
6.1. Delivery: The contractor will coordinate the delivery and installation date if needed with the designated
government employee. The government will provide the contractor with dock access and building access
for this sole purpose if applicable. The designated government employee will work with the pertinent
government agency(ies) to secure the needed dock access if applicable. No deliveries can be made after
4:15pm central time. Driver needs a valid ID.
6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the
government’s designated representative for coordination of supplies, delivery, and/or maintenance. The
POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day
maintenance meets the terms and conditions of this contract.
6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls,
which must be answered during at least eight working hours between 8:00 am and 4:30 pm, Monday
through Friday. After hours support process should be outlined and provided to obtain emergency support
for 24/7 hospitals.
6.4. Personnel Qualifications:
6.4.1. The Contractor shall be capable of providing outlined service and maintenance.
7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES
7.1. Local onsite Information Technology Support staff to support any onsite configuration at the direction
of the contractor.
8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES
8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel,
materials, supplies and equipment required to perform work under the contract as defined above.
Department of Health and Human Services
Indian Health Service
4
9. CHANGES TO THE STATEMENT OF WORK (SOW)
Any changes to this SOW shall be authorized and approved only through written correspondence from the
Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting
Officer shall be borne by the contractor.
10. DELIVERABLES/PERFORMANCE MATRIX
10.1. The Contractor shall provide Singlewire/Informacast Advanced Notification Enterprise
Maintenance to the listed facilities beginning no more than 15 days after award of the contract.
10.2. The Contractor shall supply a designated point of contact(s) to OCA’s Chief Information Officer
and Information Technology Program Manager to facilitate communication about maintenance.
10.3. The Contractor shall provide information on how to obtain support and a listing of maintenance
to be covered under this contract.
10.4. The Contractor shall deliver requested maintenance and support within seven (7) working days
of the request OR develop an appropriate timeline approved by OCA’s Chief Information Officer and
- 701 MARKET DRIVE
- OKLAHOMA CITY , OK 73114
- USA
- Mary Ann Yocham
- MaryAnn.Yocham@ihs.gov
- Phone Number 4059516043
- Fax Number 4059513771
- Feb 21, 2024 11:37 am CSTCombined Synopsis/Solicitation (Updated)
- Feb 21, 2024 11:37 am CST Combined Synopsis/Solicitation (Original)
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