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Last Updated: 2/22/2023
Last Updated: 2/22/2023

Oklahoma City Veterans Affairs Health Care System
(OKC VA HCS)
Performance Work Statement (PWS)
Annual Medical Gas Inspection & Certification Service
GENERAL:

This project is for a contractor to provide medical gas inspection and certification services in accordance with NFPA 99, Health Care Facilities Code, current edition as well as the terms and conditions stated within this SOW annually for the Oklahoma City VA Health Care System, Oklahoma City, Oklahoma.

The contractor is fully responsible for verifying and validating all information contained within this statement of work. Contractor must fully evaluate the condition of the existing structures and verify the current condition of the project site.

All measurements/quantities provided in this document are approximate and are to be used for reference only. The contractor will be responsible for taking on-site measurements and verifying all quantities and distances.

All materials/fasteners/etc. must be new and provided by the contractor unless otherwise specified.

The contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the Oklahoma City VA HCS.

VA facilities are tobacco free. No smoking is permitted on VA property. The contractor is responsible for their subcontractor s compliance with this policy.

All work must conform to, and comply with, the latest edition/version of ALL applicable VA, federal, state, and local laws, rules, regulations, codes, and standards.

BACKGROUND:

This facility is approximately 1,000,000 square feet with 10 floors containing the equipment and outlets to be inspected and certified. All work will be performed within the facility.

The medical gas system is comprised of:
1) 2 Master Alarm Panels Amico Medical Gas Alarms monitoring:
Oxygen Primary Liquid Level Low
Oxygen Secondary Liquid Low Head Pressure
Oxygen Secondary Liquid Supply In Use
Oxygen Secondary Liquid Low Head Pressure
Oxygen Line Pressure High
Oxygen Line Pressure Low
In House Oxygen Emergency Reserve Cylinder in Use
In House Oxygen Emergency Reserve Cylinder, Low
Nitrous Oxide Reserve Cylinders in Use
Nitrous Oxide Line Pressure High
Nitrous Oxide Line Pressure Low
Nitrogen Reserve Cylinders in Use
Nitrogen Line Pressure High xiv. Nitrogen Line Pressure Low xv. Carbon Monoxide Level High
Medical Air High Dew Point
Medical Air Line Pressure High
Medical Air Line Pressure Low
Medical Air Compressor Maintenance Required
Medical Vacuum Low
Medical Air Line Pressure Low
Medical Air Compressor High Temp Shutdown
Medical Air High Dew Point
Medical Air Lag Compressor in Use
Medical Air Line Pressure High
Carbon Monoxide Level High
Oxygen Manifold Western Enterprises, Model FHM2-9-12V
Medical Air PowerEx, Model MSH05044KS 6
Medical Air Dryer PowerEx, Model PMD71000AJ - 2
Medical Air PowerEx, Model MSQ05055428364 4
Medical Air Dryer PowerEx, Model MDD050850 2
Nitrous Oxide Manifold Western Innovator, Model WMS-13-37
Nitrogen Manifold Amico Corporation
Oxygen Outlets 577
Medical Air Outlets 425
Medical Vacuum Outlets 630
Nitrous Oxide Outlets 36
Nitrogen Outlets 50
Waste Anesthetic Gases - 15
STATEMENT OF WORK:

The contractor shall provide supervision, manpower, and materials to conduct a medical gas inspection and certification services in accordance with NFPA 99, Health Care Facilities Code.

Contractor shall ensure each requirement listed in this PWS is satisfied and that constraints are honored and respected. If the contractor has any conflicts or challenges with these, they should consult the COR or CO.
Contractor shall furnish all contract oversight, management, technically trained personnel, labor, equipment, tools, materials, supplies, insurances, and transportations necessary to provide scheduled Medical Gas Inspection and Certification Services
If the contractor detects that any Government equipment or component being inspected under the contract is in need of reconditioning, repair, replacement (or disposal), details shall be submitted in writing to the COR. The Contractor shall not undertake or perform any reconditioning, repair, or replacement of equipment without prior authorization from the COR.
The contractor shall provide the COR a copy of NITC Medical Gas Verifier 6030 licenses, required for person/people performing the services in this SOW prior to the conducting inspections. Either a paper or electronic version which may be emailed must be provided within:
15 business days of contract award and
15 business days after any contract option year awards
The inspector shall carry the license with him/her during the entire duration of the inspection.
The Contractor must provide the COR with certification attesting that all gauging and measurement equipment used to check and calibrate the subject items of equipment has been calibrated either according to the manufacturer s specifications or within the last twelve months against a standard that is traceable to the National Bureau of Standards. Such certification shall be provided with the service report submitted.
The contractor shall provide the COR written confirmation that the Contractor has adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to this VA. Either a paper version or emailed version must be provided to the COR within:
15 business days of contract award and
15 business days after any contract option year awards
The contractor shall immediately report to the COR on all safety or operational related deficiencies during the inspection.
The Contractor shall provide the COR with a Service Report detailing all tests performed, all findings, and all recommendations. The Service Report is to be signed and dated by designated Contractor POC and given to the COR within two weeks of performing the Inspection Service. The Service Report is to be submitted by email to the COR in addition to a printed copy.
Contractor shall provide a statement describing their policy for charging of any additional fees due to rescheduling if equipment is not available at the time of the approved scheduled service call.
Contractor shall contact the COR upon completion of inspection

IMPORTANT NOTE: This Sources Sought is for information only (to determine the socioeconomic status of interested companies). No award will be made off of this posting.
LIMITATIONS OF SUBCONTRACTING: The Limitations of Subcontracting may or may not apply to a resulting solicitation from this Market Research. Vendors are advised to familiarize themselves with Federal Acquisition Regulation parts 19.505(a)(2) and 19.505(b)(1) as it pertains to subcontracting limitations. Vendors are also advised to familiarize themselves with 13 CFR 125.6 and the penalties described in this regulation.
Please communicate via e-mail to tiffani.perkins@va.gov by COB 10/19/2023 as to your company s interest and ability to perform service per this brief Scope of Work.
If interested, please provide the following:
Please state your company s business size as related to NAICS code 541350
As per the Limitations of Subcontracting: (see FAR 19.505)
As Primary Contractor: what % of Total Contract Value will you retain?
If using a Subcontractor: what % of Total Contract Value will go to them?
Please provide SAMs Unique Entity Identifier number
If you have an FSS/GSA contract that includes this service
Provide FSS/GSA contract number if applicable
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In order for you company s information to be counted in relation to this Market Research all above questions must be answered.

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