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This is a sources sought notice only. This is a request for vendor expressions of interest for market research purposes, in accordance with FAR Part 10. This is not a request for quote, and this is not a solicitation. This notice is posted by the Acquisition Utilization Specialist at EOVAHCS. This is not posted by the VA Contracting Office, and we are not warranted Contracting Officers and we have no authority to enter an agreement or contract. Vendors may express their interest and raise questions by emailing monica.gary@va.gov. Vendor emails must include subject line as " Document Destruction Shredding Services ", as a minimum. Be sure to include your vendor’s name and UEI number in the body of the email.

Eastern Oklahoma VA Healthcare System is seeking vendors who have an interest and capability to furnish on-site, commercial, secured collection and destruction of confidential documents (to include on-site “Interim Destruction” and off-site “Final Destruction”), paper and patient privacy information for the below listed locations. VA requires secure lockable containers (consoles) with front facing/loading openings to collect and store materials to be shredded until such time that the shredding of the materials occurs. The consoles shall be approximately; 36 inches high, 20 inches wide, and 20 inches deep. The consoles shall be provided, maintained, increased, decreased and replaced at no charge to the VA.

The Vendor shall be a qualified company to perform such services with capability to provide all personnel, supervision, equipment and other services deemed necessary to perform all work as defined in this Performance Work Statement (PWS). The Contractor “does not” have to be NAID (National Association for Information Destruction) certified, but all Document Destruction procedures will be followed (per VA Directive 6371) as if contractor was NAID certified.

The Vendor shall provide all required labor, insurance, transportation, vehicles, vehicle fuels, lubricants, and repairs necessary to perform services under this agreement.

LOCATIONS

Jack C. Montgomery VA Medical Center

1011 Honor Heights Drive Muskogee, OK 74401

Number of lockable consoles: 143

Pick-up: Every Wednesday, or as mutually agreed (excluding federal holidays)

Ernest Childers VA Outpatient Clinic (Tulsa)

8921 S Mingo Rd Tulsa, OK 74145

Number of lockable consoles: 35

Pick-up: Every Thursday, or as mutually agreed (excluding federal holidays)

Claremore Outpatient Clinic (replacing the original Vinita Outpatient Clinic from 7th Street)

Address: TBD

Number of lockable consoles: 4

Pick-up: Once a month as mutually agreed (excluding federal holidays)

Tulsa Behavioral Medicine Service

10159 E 11th Street Tulsa, OK 74128

Number of lockable consoles: 10

Pick-up: Once a month as mutually agreed (excluding federal holidays)

VA Administration Building

2410 Shawnee Rd Muskogee, OK 74403

Number of lockable consoles: 13

Pick-up: Once a month as mutually agreed (excluding federal holidays)

VA Jack Montgomery Eastside

2414 E Shawnee Rd Muskogee, OK 74403

Number of lockable consoles: 4

Pick-up: Once a month as mutually agreed (excluding federal holidays)

Tulsa Dental Clinic

5110 S. Yale Ave, Tulsa Oklahoma, 74135

Number of lockable consoles: 4

Pick-up: Twice a month as mutually agreed (excluding federal holidays)

McAlester CBOC

2e Clark Bass Blvd

McAlester, Oklahoma 74501-4209

Number of lockable consoles: 7

Pick-up: Twice a month as mutually agreed (excluding federal holidays)

In your reply, please provide the following:

1. Reference the Sources Sought Notice number in all communication: VA-24-00000600


2. Company Name and POC Details: _____________________


3. Company UEI number: _______________


4. Company Size, as it relates to NAICS code: ________


5. List your Company Qualifications as described above. ___________

____________________________________________________________

1. State if you would be the Primary Contractor performing or if your Subcontractor would be performing


2. Company’s Recent Experience of Similar Size, Scope and Complexity to what is described in the notice. This can be US Federal contracted experience or experience performing services in the commercial sector: _______________________________________________________________________________________________________________________________________________________________________________________

DISCLAIMER: This is a Request for Information (RFI) from industry in accordance with Federal Acquisition Regulation (FAR) 15.201(e) and on the requirement, that exists for the VA Medical Center(s) identified in this RFI. This is not a request for quote and not a contract. This announcement is not a request for proposals; therefore, responses to the RFI are not considered offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI. No classified information should be included in the RFI response. Should you have concerns regarding this RFI you may email the sender of this RFI.

Thank you for your interest in doing business with the VA. To learn more about the VA Mission, Vision, Core Values & Goals visit https://www.va.gov/about_va/mission.asp

To understand the latest updates on the Veterans First Contracting Program visit https://www.va.gov/osdbu/verification/veterans_first_contracting_program_adjustments_to_reflect_the_supreme_court_kingdomware_decision.asp

To find out how to do business with the VA visit https://www.va.gov/osdbu/library/dbwva.asp

To become a CVE-verified VOSB or SDVOSB visit Home · VetBiz Portal (va.gov) https://www.vip.vetbiz.gov/Default.aspx

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