ADVERTISEMENT FOR BIDS
NOTICE TO BIDDERS
Notice is hereby given that the City of Ardmore, Oklahoma, will receive and open sealed bids for the:
ARDMORE PUBLIC LIBRARY
HVAC IMPROVEMENTS PROJECT
BID No. 22-900
A project consisting of HVAC Improvements for the Ardmore Public Library.
Sealed bids for the project, will be received in the offices of the City of Ardmore Purchasing Coordinator, 23 South Washington, Ardmore, Oklahoma 73401, and are due no later than:
3:00 P.M., C.S.T., on Tuesday, October 18, 2022
Sealed bids can also be mailed to the Purchasing Coordinator, 23 South Washington, Ardmore, Oklahoma 73401, as long as they are received by the date and time referenced above. Bids shall be opened by the City of Ardmore in the City Commission Chambers, located on the 3rd floor of City Hall at 23 South Washington, Ardmore, OK, 73401, at the above stated time for receipt of bids or as soon thereafter as practicable and publicly read aloud and tabulated.
Bids shall be made in accordance with the Instructions for Bidders contained in the Contract Documents. Contract Documents may be examined at the City of Ardmore’s Purchasing Office, located on the 1st floor of City Hall at 23 South Washington, Ardmore, Oklahoma. Copies of the Contract Documents may be obtained from the City’s Purchasing Department, 23 South Washington, Ardmore, OK, 73401, or digitally via Dropbox or from the City website www.ardmorecity.org. The Purchasing Department may be reached at (580) 221-2582 or (580) 221-2548.
All bids timely received shall be considered by the City prior to a Contract being awarded. Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays, and Holidays, before the time set for opening of bids, as well as bids received after the time set for opening of bids, will not be considered and will be returned unopened.
The City reserves the right to reject any or all bids and the right to waive immaterial defects and irregularities, or award the bid by item/schedule or all/none as it deems to be in the best interest of the City.
Bid security in the form of a cashier's check, a certified check, a Surety Bond, or an irrevocable letter of credit containing all required terms, in the amount of five percent (5%) of the Base Bid, shall accompany the sealed Bid of each Bidder. Bid security will be returned to the unsuccessful Bidders.
The Bidder shall only use the City’s Bid Proposal, bond forms, and affidavits or photocopies thereof. All forms must be signed and all affidavits sworn to and notarized.
Addenda may amend the date and/or time for receipt of bids or any specification, item, document, or requirement in the Contract Documents upon notice to all prospective Bidders who have requested Contract Documents for this project. The Contract will be awarded to the lowest responsible bidder as determined by the Ardmore City Commission.
A mandatory pre-bid conference will be held at 11:00 AM, Tuesday, October 11, 2022, at the Ardmore Public Library, 320 E St., NW, Ardmore OK 73401.
Kristi McElroy, Purchasing Coordinator
