City of Ardmore, 23 South Washington, Ardmore, OK 73401; (580) 226-2100

Separate sealed Bids for Bid No.: 24-300 – STREET SUPPLIES AND MATERIALS, will be received at the office of the Purchasing Department, at the above address until 2:00 P.M., C.S.T. on Thursday, April 4, 2024 and then publicly opened and read aloud in the 1st floor Conference Room (Room 100).

The requested bids are for the acquisition and purchase of an assortment and variety of materials, special equipment, devices or subsystems for the maintenance, repair, renovation, rehabilitation, or upgrade of engineering, street, storm sewer, utilities and building systems. The list of such items for which bids are sought are shown in the Bid Proposal. This solicitation is a request for bids for materials; it is not a solicitation for construction services. The items for which bids are solicited shall be procured, based on bids received, in accordance with City of Ardmore published procurement policies.

The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS or authorized postponement thereof. Any BID received after the time and date specified shall not be considered. No BIDDER may withdraw a BID within sixty (60) calendar days following the actual date of the opening thereof. The selected Bidders shall honor the bid prices from the date of the bid opening through October 1, 2024, with three (3) additional 90 day extensions.

The OWNER reserves the right to: change dates the bid will be considered; waive all informalities; reject any and all bids; choose whether to accept alternates, if applicable; adjust quantities; and add or omit items of work as deemed necessary to conform with budget or other constraints; and to accept that bid deemed most advantageous for value received. Bids shall be price per unit or quantity specified, FOB Ardmore.

Bids shall be made in accordance with the Instructions for Bidders contained in the Contract Documents. Contract Documents may be examined or obtained at the City of Ardmore’s Purchasing Office, located on the 1st floor of City Hall at 23 South Washington, Ardmore, Oklahoma. The Purchasing Department may be reached at (580) 221-2582 or sshaw@ardmorecity.org